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NORTH PLAINS CHAMBER OF
COMMERCE GENERAL 1.
The Festival Committee shall consist of a Festival
Coordinator and various committee chairpersons and committee members. 2.
The Festival Coordinator is responsible to the North Plains
Area Chamber of Commerce Board of Directors, hereinafter, referred to as the
Board. All committee Chairpersons report to the Coordinator. 3.
The Festival Committee will vote on matters concerning the
Festival. Decisions are to be brought to the Board for final approval. 4.
All advertising, press releases, publicity, and forms shall
first be reviewed by the Coordinator and approved by the Board. 5.
All decisions concerning advertising and money to be spent
on the festival must be approved by the Board. 6.
It is recommended that the Festival Coordinator not have a
commercial or financial interest in the Festival. The Coordinator needs to be
available over the three day festival for any questions or problems that arise. 7.
Entertainment list to be reviewed and approved by the
Board. 8.
The Board is the final authority. FESTIVAL
GROUNDS 1.
Layout of Festival grounds is to be completed one month
prior to the Festival 2.
No dogs (other than guide dogs) are allowed on the Festival
grounds. 3.
Because of safety concerns, no unauthorized bikes,
skateboards or scooters will be allowed. 4.
Setup times will be announced and must be adhered to. All
booths are to be ready to open on time and cannot be dismantled until the end
of the Festival. ALL VENDORS 1.
All vendors must fill out the application packet provided. 2.
No commercial display vendors, (i.e. water filter systems,
car raffles, etc.) 3.
Non-profits will consist of no more than 1-2% of
participating booths. Area non-profits will have priority. 4.
No more than 1-2% of booths are to be home-type businesses,
such as Pampered Chef, Mary Kay, Tupperware, etc.). Priority will be in the
following order: Chamber members, local area residents, general public. 5.
All comments, questions, concerns, complaints during
Festival time must be submitted in writing to the Chamber Information Booth on
the Festival grounds. The Festival Coordinator will then respond in a timely
manner to the issue. The Coordinator will have final say in these matters. 6.
Gaming and entertainment displays must apply and be
approved by the committee and Board. 7.
Upon acceptance of a vendor application, a copy of the
Rules & Regulations will be provided. 8.
If any vendor violates a regulation or otherwise causes a
disturbance, he/she will not be invited back. 9. Festival Coordinator has the right to ask Vendors to remove inappropriate displays or foods not listed on their application, or any beverages not provided by the chamber. Violating these rules could result in having your booth closed ARTS AND CRAFTS VENDORS 1.
To
participate, each vendor must commit to Friday, Saturday and Sunday. The vendor
may leave his/her booth unattended or share times with others, but as a
courtesy to other vendors, booths are not to be dismantled or removed before
closing (6:00 PM) on Sunday. 2.
The
following items are not allowed: second-hand goods, wholesale items, knives,
firearms, alcoholic beverages, and drug paraphernalia. 3.
Baked
goods and candies must be properly wrapped. 4.
Booths must be set
up by Thursday and ready to open by 12:00 noon Friday. 5.
New
vendors must submit pictures of their merchandise. FOOD VENDORS 1.
Each
food booth MUST have one menu item containing Elephant Garlic. 2.
Food
booths must be set up by 10am and ready to open at 12:00 noon Friday. Booths
are not to be dismantled or removed before 6:00 PM Sunday. 3.
Each
vendor is required to break down any cardboard and deposit all trash and
cardboard into the proper receptacles provided. Not breaking down your own cardboard is a
violation. 4.
Food
vendors must comply with Washington County Health Department Rules. 5.
At
the present time, all food vendors must sell only or those approved beverages,
and or products, sold to them from the Chamber.
Prices will be set before the Festival. All vendors must agree to sell
beverages at the same price. No competition on beverage prices will be allowed.
6.
The
Festival encourages a variety of food vendors. No duplicate booths, such as:
pizza, hamburgers, sno-cones, potatoes, corn, etc. Chicken and pork can be
presented many different ways. Sausages and hot dogs are considered different
items. The Food Booth Chairperson will see that a wide variety of foods are
available. However, the space will be limited so that each vendor has an equal
opportunity. 7.
Food sales must be kept and sold at the booth, Vendors are not
allowed to sell else where on the festival grounds. 8.
At
no time during the festival will it be allowed to add extra refrigerators or
freezers to your booth, only the ones specified on your application.
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